Commons:Wiki Loves Monuments 2012 in Ghana/Timeline

< Commons:Wiki Loves Monuments 2012 in Ghana

International Time lineEdit

Due time Task  Status 
January 2012
January 31 indicate that you're interested  
February 2012
February 1 start a heritage project on your local Wikipedia and analyse if the community wants to join the project  
February 5 analyse what information is available in your country (e.g. full address, coordinates, unique identifiers etc.)  
February 18 make the final decision on joining the project (or not)  
February 18 set up a portal page for Wiki Loves Monuments on your local Wikipedia  
February 19 register your local wikilovesmonuments.co.za domain. Create a redirect to Wikimedia Commons if you have no content yet   Not done
February 19 create your local OTRS queue and team  
February 20 (if needed) create a mailing list for your local Wiki Loves Monuments  
February 21 start preparing a task management system, divide the work between the people   Not done
February 22 contact your government or other responsible institution/organisation and ask for the lists of monuments   Not done
February 22 decide if you'd like to have local workshops organised by the international team and let them know  
February 25 create a page on Wikimedia Commons (see the portal page) and fill in the progress table for your country   Not done
February 26 have all main organisers subscribed to the global mailing list  
February 29 (if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base!  
March 2012
March 1 contact other partner organisations or institutions   Not done
March 2 start advertising the project in your local Wikimedia community  
March 4 start a discussion on defining communication channels (including outside ones)  
March 11 have structured list templates finished  
March 21 have the list of monuments received from the government/other responsible institution  
March 24 have some structured lists ready  
March 25 create environment where people can report errors in the lists  
March 25 create a local helpdesk (including legal questions)   Not done
March 30 (if applicable) go to the Chapters Meeting and take part in the brainstorming session   Not done
March 31 have a landing page ready at your local wikilovesmonuments.co.za page   Doing…
April 2012
April 1 consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country   Not done
April 8 decide on RL meeting with volunteers, try to identify local problems & possibilities
(including freedom of panorama and other copyright issues)
  Not done
April 15 start working on the official (external) website   Not done
April 16 start working on local documentation (how to locate monuments on a map using software available in your country etc.)   Not done
April 30 start looking for local sponsors to provide awards   Not done
May 2012
May 1 start thinking about some promotional materials and goodies to give to the participants   Not done
May 13 set up category structure for your local monuments on Wikimedia Commons  
May 16 (if possible) start working on a local events programme   Not done
May 30 have the official website up, running and shining  
May 30 have an OTRS queue set up with at least two-three people with access   Not done
June 2012
June 1 partners should be ready, participating & informed about the goings-on   Not done
June 2 write an announcement asking people to submit nominations for your local jury   Not done
June 10 start processing already existing pictures on Wikimedia Commons   Doing…
June 17 have the promotional materials and goodies designed and at least being produced if you want to distribute them   Not done
June 30 have the rules of the contest set up and posted to your external website   Doing…
July 2012
July 1 have somebody join the international Wiki Loves Monuments translation team   Not done
July 2 have somebody join PR team to work on press releases and external outreach   Not done
July 12-14 go to Wikimania and take over the world take part in RL discussions about Wiki Loves Monuments   Not done
July 29 local sponsors should be ready & informed about the goings-on  
July 30 have the international website translated into your language   Not done
July 31 (if needed) set up a Flickr group (and other platforms) for an easy upload   Not done
July 31 have your local jury fully formed and set up judging criteria   Not done
August 2012
August 1 start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language  
August 11 (if possible) finalise local events programme   Not done
August 12 monuments lists should be finished; finish processing already existing photos on Wikimedia Commons   Doing…
August 15 have promotional materials and goodies sent out to volunteers around your country   Not done
August 16 decide if you want to hold an awards ceremony and (if agreed on) start preparations  
August 19 have local PR people start working on an announcing press release   Not done
August 24 have all upload environment in your language tested   Doing…
August 25 start sending invites to Flickr users in relevant groups to join the contest
August 27 have UploadWizard and CentralNotice translated to your language and ready
August 28 have the announcing press release ready and translated into your language; send it to the media!
August 31 have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language
September 2012
September 1 start the contest!
September 9 have local PR people start working on a middle-of-the-contest press release
September 12 have the middle-of-the-contest press release ready and translated into your language; send it to the media!
September 16 have the local awards ceremony confirmed
September 25 have local PR people start working on a final npress release
September 30 finish the contest!
October 2012
October 1 have the final press release ready and translated into your language; send it to the media!
October 9 have the participants survey ready and translated into your language
October 21 have the final decision of the local jury; send your nominations to the international level
October 22 have your local winners informed about the results of the contest
October 24 have a press release about the results of your local contest ready and sent out to the media
November 2012
November 4 send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony
November 11 start working on the evaluation of the project
November 18 (if applicable) hold your local awards ceremony
November 25 make sure all photos are in the lists and are properly categorised
November 30 have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English
December 2012
December 1-31 get some rest! well done! :-)

Continuous tasksEdit

There are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:

Task Due time
driving the decision-making process February-November
motivating the organisers and the volunteers February-November
task and budget management February-November
keeping the timeline up-to-date February-November
writing regular blog posts on the official website of your local project April-November
social media management April-November
# operate transfer bots for secondary uploads (flickr) and do the moderation

# post regular updates on progress both on your external website and on the international mailing list
# organise local meetups with a focus towards monuments and try to get press atenttion, especially in local media
# keep adding all new photos to the lists on your local Wikipedia

September