Commons:Wiki Loves Monuments 2013 in Thailand/Timeline
Timeline for local teams
edit| Due time | Task | Importance | Status |
| January 2013 | |||
| January 31 | from this date you are invited to indicate that you're interested in organizing WLM in your country by sending an email to wikilovesmonuments
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| February 2013 | |||
| February 1 | contact local Wikipedians (if any) to start a heritage project on your local Wikipedia |
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| February 5 | analyse what information about the monuments is available in your country (e.g. full address, coordinates, unique identifiers etc.) |
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| February 18 | add your country to the participating countries list and set up a page with general information about your local contest |
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| February 19 | register your local wikilovesmonuments.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet
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 Not done
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| February 19 | create your local OTRS queue and team |
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Not done
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| February 20 | (if needed) create a mailing list for your local Wiki Loves Monuments |
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Not done
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| February 21 | start preparing a task management system, divide the work between the people |
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| February 22 | contact your government or other responsible institution/organisation and ask for the lists of monuments |
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| February 25 | Add your country to this list on Wikimedia Commons and create a page for it. Also, fill in the progress table for your country |
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| February 26 | have all main organisers subscribed to the global mailing list |
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| February 28 | (if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base! |
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| March 2013 | |||
| March 1 | contact other partner organisations or institutions (cultural institutions, governmental offices in charge of heritage, etc.) |
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| March 2 | start advertising the project in your local Wikimedia community (if exists) |
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| March 4 | start a discussion on defining communication channels (including outside ones) |
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| March 11 | have structured list templates finished |
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| March 21 | have the list of monuments received from the government/other responsible institution |
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| March 24 | have some structured lists ready |
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| March 25 | create environment where people can report errors in the lists |
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Not done
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| March 25 | create a local helpdesk (including legal questions) |
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Not done
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| March 31 | have a landing page ready at your local wikilovesmonuments.TLD page
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Not done
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| April 2013 | |||
| April 1 | consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country |
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| April 8 | decide on "real life" meetings with volunteers, try to identify local problems & possibilities (including freedom of panorama and other copyright issues) |
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Not done
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| April 15 | start working on your official (external) website |
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Not done
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| April 16 | start working on local documentation (how to locate monuments on a map using software available in your country etc.) |
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Not done
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| April 30 | start looking for local sponsors to provide awards |
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| May 2013 | |||
| May 1 | start thinking about some promotional materials and goodies to give to the participants |
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| May 13 | set up category structure for your local monuments on Wikimedia Commons |
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| May 16 | (if possible) start working on a local events programme |
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Not done
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| May 23 | join the work on a pre-announcement to be sent to all Village Pumps |
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| May 30 | have the official website up, running and shining |
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Not done
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| May 30 | have an OTRS queue set up with at least two-three people with access |
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Not done
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| May 31 | have the pre-announcement posted to your local Village Pump |
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| June 2013 | |||
| June 2 | write an announcement asking people to submit nominations for your local jury |
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| June 10 | start processing already existing pictures on Wikimedia Commons |
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Not done
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| June 30 | have the rules of the contest set up and posted to your external website (you can check out and adapt other countries' rules) |
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| July 2013 | |||
| July 29 | local sponsors should be ready & informed about the goings-on |
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| July 31 | (if needed) set up a Flickr group (and other platforms) for an easy upload |
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Not done
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| July 31 | have your local jury fully formed and set up judging criteria |
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| August 2013 | |||
| August 1 | start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language |
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| August 11 | (if possible) finalise local events programme |
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Not done
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| August 31 | monuments lists should be finished; finish processing already existing photos on Wikimedia Commons |
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Not done
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| August 16 | decide if you want to hold an awards ceremony and (if agreed on) start preparations |
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Not done
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| August 19 | have local Public Relations people start working on an announcing press release |
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Not done
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| August 24 | have all upload environment in your language tested |
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| August 25 | start sending invites to Flickr users in relevant groups to join the contest |
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Not done
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| August 31 | have UploadWizard and CentralNotice translated to your language and ready |
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| August 31 | have the announcing press release ready and translated into your language; send it to the media! |
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| August 31 | have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language |
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| September 2013 | |||
| September 1 | start the contest! | 
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| September 9 | have local Public Relations people start working on a middle-of-the-contest press release |
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| September 12 | have the middle-of-the-contest press release ready and translated into your language; send it to the media! |
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| September 16 | have the local awards ceremony confirmed |
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Not done
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| September 25 | have local Public Relations people start working on a final press release |
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| September 30 | finish the contest! |
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| October 2013 | |||
| October 1 | have the final press release ready and translated into your language; send it to the media! |
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| October 9 | have the participants survey ready and translated into your language |
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| October 31 | Hard deadline: have the final decision of the local jury; send your nominations to the international level |
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| October 31 | have your local winners informed about the results of the contest |
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| November 27 | have a press release about the results of your local contest ready and sent out to the media |
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| November 2013 | |||
| November 4 | send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony |
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| November 11 | start working on the evaluation of the project |
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| November 18 | (if applicable) hold your local awards ceremony |
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Not done(sent via post)
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| November 25 | make sure all photos are in the lists and are properly categorised |
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Not done not enough volunteers
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| November 30 | have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English |
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| December 2013 | |||
| December 1-31 | get some rest! well done! :-) |
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Not done(we have more work than volunteers at WMTH)
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Continuous tasks
editThere are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:
| Task | Due time |
| driving the decision-making process | February-November |
| motivating the organisers and the volunteers | February-November |
| task and budget management | February-November |
| keeping the timeline up-to-date | February-November |
| writing regular blog posts on the official website of your local project | April-November |
| social media management | April-November |
| # operate transfer bots for secondary uploads (flickr) and do the moderation # post regular updates on progress both on your external website and on the international mailing list |
September |