Commons:Wiki Loves Public Art 2014 in Sweden/Timeline
Suggested timeline for local teams
editDue time | Task | Status | |
November 2013 | |||
Ongoing | indicate that you're interested by sending an email to John.andersson wikimedia.se or indicate it directly on the list with Participating countries. | ||
November 26 | start a public artwork project on your local Wikipedia and analyze if the community wants to join the project | ||
November 26 | start to analyze what information is available in your country (e.g. coverage of data bases, full address, coordinates, unique identifiers etc.) | ||
December 2013 | |||
December 1 | set up a portal for your local Wiki Loves Public Art contest on Commons, see the Swedish Portal page Commons:Wiki Loves Public Art 2014 in Sweden for a suggested structure | ||
December 2 | register your local wikilovespublicart.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet
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December 10 | (if needed) create a mailing list for your local Wiki Loves Public Art contest | N/A | |
December 15 | start preparing a task management system, divide the work between the people | ||
January 2014 | |||
January 5 | contact your government or other responsible institutions/organizations and ask for lists of artworks | N/A | |
January 10 | decide if you need to have local workshops organized and where | N/A | |
Ongoing | Fill in the progress table for your country | ||
January 16 | have all main organizers subscribed to the global mailing list wikilovespublicart@lists.wikimedia.org | ||
January 18 | (if needed) create a timeline for your local Wiki Loves Public Art | ||
January 20 | contact other partner organizations or institutions | N/A | |
January 21 | contact museums and ask for their participation | ||
January 24 | start advertising the project in your local Wikimedia community | ||
January 24 | start a discussion on defining communication channels (including outside ones) | ||
January 24 | decide on RL meeting with volunteers, try to identify local problems and possibilities (including freedom of panorama and other copyright issues) |
N/A | |
January 27 | have structured list templates finished | ||
January 28 | have the lists of public artworks received from the government/other responsible institutions | N/A | |
February 2014 | |||
February 2 | start thinking about some promotional materials and goodies to give to the participants | ||
February 15 | have some structured lists ready | ||
February 16 | consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country | ||
February 17 | create an environment where people can report errors in the lists | N/A | |
February 20 | create a local help desk (including legal questions) | N/A | |
February 25 | start working on the official (external) website | ||
February 26 | start looking for local sponsors to provide awards | ||
March 2014 | |||
March 1 | start working on local documentation | ||
March 2 | set up category structure for your local artworks on Wikimedia Commons | ||
March 3 | partners should be ready, participating and informed about what is going on | ||
March 4 | (if possible) start working on a local events program | ||
March 6 | join the work on a pre-announcement to be sent to all Village Pumps | ||
March 10 | have the official website up, running and shining | ||
March 12 | have an OTRS queue set up with at least two-three people with access | ||
March 15 | have the pre-announcement posted to your local Village Pump | ||
March 15 | write an announcement asking people to submit nominations for your local jury | ||
March 16 | start processing already existing pictures on Wikimedia Commons | N/A | |
March 17 | have the promotional materials and goodies being produced if you want to distribute them | ||
March 20 | have the rules of the contest set up and posted to your external website | ||
March 20 | have all participating museums settled | ||
March 21 | start working with database identification and analyse (for identification of the photo objects from the participating museums) | ||
March 23 | have somebody join the international Wiki Loves Public Art translation team | ||
March 24 | have somebody join PR team to work on press releases and external outreach | ||
April 2014 | |||
April 5 | local sponsors should be ready & informed about the goings-on | ||
April 8 | (if needed) set up a Flickr group (and other platforms) for an easy upload | ||
April 8 | have your local jury fully formed and set up judging criteria | ||
April 12 | prepare Commons infrastructure (UploadWizard) and CentralNotice in your language | ||
April 13 | (if possible) finalize local events program | ||
April 15 | the lists of artworks should be finished; finish processing already existing photos on Wikimedia Commons | N/A | |
April 15 | Image templates and category structure for photos from the participating museums should be finalized | ||
April 17 | have promotional materials and goodies sent out to volunteers around your country | ||
April 18 | decide if you want to hold an awards ceremony and (if agreed on) start preparations | ||
April 20 | have local PR people start working on an announcing press release | ||
April 21 | have all upload environment in your language tested | ||
April 22 | start sending invites to Flickr users in relevant groups to join the contest | ||
April 22 | invite by mail photo clubs to join the contest (use existing list of photo clubs in CiviCRM) | ||
April 23 | have UploadWizard and CentralNotice translated to your language and ready | ||
April 24 | have the announcing press release ready and translated into your language; send it to the media! | ||
April 25 | have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language | ||
May 2014 | |||
May 1 | start the contest! | ||
May 6 | have local PR people start working on a middle-of-the-contest press release | ||
May 15 | have the middle-of-the-contest press release ready and translated into your language; send it to the media! | ||
May 16 | have the local awards ceremony confirmed | ||
May 25 | have local PR people start working on a final press release | ||
May 31 | finish the contest! | ||
June 2014 | |||
June 1 | have the final press release ready and translated into your language; send it to the media! | ||
June 9 | have the participants survey ready and translated into your language | ||
June 21 | have the final decision of the local jury; send your nominations to the international level | ||
June 22 | have your local winners informed about the results of the contest | ||
June 24 | have a press release about the results of your local contest ready and sent out to the media | ||
July 2014 | |||
July 4 | send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony | ||
July 11 | start working on the evaluation of the project | ||
July 19 | the international jury will have its decision ready. | ||
July 19 | send out press releases about the winners | ||
July 25 | make sure all photos are in the lists and are properly categorized | ||
July 31 | have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English | ||
August 2014 | |||
August 1-31 | go out and relax in the sun! Well done! :-) |